Excel Google Sheets Apple Numbers No macros

Know exactly who’s coming, what they’re eating and where they sit.

List each guest once and group them by household. The tracker counts invitations, RSVPs, meals, dietary notes, plus-ones, tables and thank-you notes for you.

Buy the Guest List & RSVP Tracker — $4.99

$, £, and € editions with a sample guest list. Instant digital download. Nothing ships. Personal use only.

30-day guarantee: if a file doesn't open or work for you, email hi@aisheetlogic.com and we'll fix it or refund you in full. Details

Inside the workbook

A sample guest list for an 80th birthday is included so you can click through before replacing it. $, £, and € editions. No macros.

Guest List & RSVP Tracker dashboard with sample data. RSVP counts, headcount, meals and gifts.
Guest List & RSVP Tracker guest list with sample data. Household, group, RSVP, meal, dietary notes and table for each guest.
Guest List & RSVP Tracker seating tab with sample data. Guests seated, seats free per table and a table lookup.
Guest List & RSVP Tracker thank-you list with sample data. Gifts received and thank-you status.

How it works

  1. 1

    Set up

    Add the event, date, RSVP deadline, target headcount, seats per table, meal options and guest groups. You can also add a food cost per adult and per child.

  2. 2

    Add your guests

    Up to 300 guests, one row each: household, group, adult or child, plus-one, invite sent, RSVP, meal, dietary notes, table, contact and gift.

  3. 3

    Watch the dashboard

    See who is attending, who declined and who has not replied, which invitations to chase, and the days left to your RSVP deadline. Adults and children, meals and dietary notes for the caterer, and guests without a table are counted too.

  4. 4

    Seat and thank

    See seats taken and free at each of up to 30 tables, look up any table for place cards, and keep a thank-you list for every gift.

Households & RSVPs

One row per guest, grouped by household, with live counts of attending, declined and awaiting reply.

Meals for the caterer

Meal counts and dietary notes for everyone attending, plus adults, children and plus-ones.

Seating & thank-yous

Seats taken and free at up to 30 tables, a table lookup, and a thank-you list for every gift.

What’s included

  • Dashboard with attending, declined, awaiting reply, invitations to chase, and days to the RSVP deadline
  • Up to 300 guests grouped by household, with plus-ones and invite status
  • Meal counts and dietary notes for the caterer
  • Adults and children counts, and guests without a table
  • Seating for up to 30 tables with a table lookup
  • Thank-you list for every gift
  • 6 tabs: Start Here, Setup, Dashboard, Guests, Seating, Thank-yous
  • Sample guest list included. Yellow cells are the inputs
  • $, £, and € editions
  • Works in Excel 2016+, Google Sheets, and Apple Numbers
  • No macros

What you receive

Guest List & RSVP Tracker

One .xlsx for Excel 2016+, Google Sheets, and Apple Numbers. No macros. Share it with your co-host by uploading it to Google Sheets.

$, £, and € editions

Three currency editions, each with sample data already filled in. Personal use only — do not resell or redistribute the file.

Excel, Google Sheets, and Apple Numbers

Microsoft Excel

Open the file in Excel 2016 or newer, or Microsoft 365. No macros.

Google Sheets

File → Import → Upload, then Replace spreadsheet. Or upload to Drive and Open with Google Sheets.

Apple Numbers

File → Open on Mac, iPad, or iPhone. No macros.

Common questions

  • Which apps does this work in?

    Microsoft Excel 2016 or newer, Google Sheets, and Apple Numbers. Classic formulas only. There are no macros.

  • What is in the workbook?

    6 tabs: Start Here, Setup, Dashboard, Guests, Seating, and Thank-yous.

  • How many guests and tables can it hold?

    Up to 300 guests and up to 30 tables.

  • Does it work for weddings?

    Yes, and for showers, birthdays, reunions and any party with invitations.

  • Which currencies are included?

    $, £, and € editions, each with the sample guest list.

  • Is it in a bundle?

    No. It is sold on its own.

  • Is this financial advice?

    No. It is a planning tool, not financial, tax, or legal advice. Figures in the sample guest list are sample data. Personal use only.

Get the workbook

Buy the Guest List & RSVP Tracker — $4.99

$4.99 · Instant download · Excel, Google Sheets & Apple Numbers

30-day guarantee: if a file doesn't open or work for you, email hi@aisheetlogic.com and we'll fix it or refund you in full. Details

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